Presenter Instruction

Instruction for Poster Presenters Instructions for Invited Speakers

Conflict of interest: COI
Disclosure of Conflict of Interest at the Annual Meeting of the Japanese Society of Anesthesiologists

In accordance with the regulations on application for approval of the Conflict of Interest Policy published in June 2010, the Japanese Society of Anesthesiologists (JSA) has been asking speakers at the annual meetings of the JSA, beginning in 2010, to disclose any Conflicts of Interest.

When you submit your abstract, please declare whether there are conflicts of interest amongst any businesses affiliated with the research and representative speakers including co-authors and co-researchers within the past three years.

Please disclose any COI when you make your presentation at the meeting. Oral presenters must include this slide in the second page of the presentation slides. Poster presenters must indicate this status either at the beginning or the end of the poster. Please find the COI at website.

Instruction for Poster Presenters

Please note that if you fail to attend the meeting in Kobe without prior notice, you will lose the right to submit abstracts at any meetings of the Japanese Society of Anesthesiologists for one year from the date of absence.

Presentation Style

There are three types of poster sessions: nominees for the most excellent abstracts presentation award, poster presentations, and poster discussions. Authors are required to be present during their designated poster session.

Presentation Style	Time for Presentation	Time for Discussions	Venue
Nominees for the Most Excellent Abstracts Presentation Award	10 minutes	5minutes	Room 6&7, South Wing B1F, Kobe Portopia Hotel
Poster Discussions	7 minutes	5 minutes	Room A,B & C, Main Building B1F, Kobe Portopia Hotel
Poster Presentations	5 minutes	3 minutes	No.1 Building, 2F Kobe International Exhibition Hall

Nominees for the Most Excellent Abstracts Presentation Award

You are requested to put up your poster at the designated area (No.1 Building 1F, Kobe International Exhibition Hall) and present your study by slides at the designated room.
You have 10 minutes for presentation and 5 minutes for discussion.
The best presentation will be selected and awarded at the congress banquet.
For more information about presentation, please click here.

Poster Discussions

You have 7 minutes for presentation and 5 minutes for discussions to take place in front of your mounted poster.
Each presenter is requested to put up his/her poster at the designated room at Kobe Portopia Hotel.
A specific poster board identified by an abstract number will be assigned to the authors.
Please put up your poster on your own panel within the following times:
June 1 (Thu.) from 8:00am to before the start of the presentation
June 2 (Fri.) from 7:30am to before the start of the presentation
All the posters need taking down by 6:00pm on your presentation day.
The posters remaining after 6:00pm will be removed without notice.
You cannot lecture with slides, but you are allowed to use tablet device for assisting your lecture.

Poster Presentations

You have 5 minutes for presentation and 3 minutes for discussion to take place in front of your mounted poster.
Each presenter is requested put up his/her poster in the poster presentations area at Kobe International exhibition hall No1, 2F.
A specific poster board identified by an abstract number will be assigned to the authors.
Please put up your poster on your own panel within the following times:
June 1 (Thu.) from 8:00am to before the start of the presentation
June 2 (Fri.) from 7:30am to before the start of the presentation
All the posters need taking down by 6:00pm on your presentation day.
The posters remaining after 6:00pm will be removed without notice.
You cannot lecture with slides, but you are allowed to use tablet device for assisting your lecture.

Poster Panel

The size of the board is 160 cm (high) × 90 cm (wide).
Please layout and print your poster clearly so that everyone can see your presentation even if they are standing slightly away from the panel.
Please do not mount anything in the upper left corner of the panel (15 cm × 20 cm), as there will be a poster number in this space.
Please bring your own abstract title and author information for the board.
At the bottom of the panel posters, please disclose any conflicts of interest.
Thumbtacks are available at each panel.
*You don’t have to go to reception. Please put up your poster on the specified bord.
*The author is responsible to put up the poster and remove it from the board during the described time slot. Any remaining material thereafter will be removed without notice.

Instructions for Invited Speakers

Preview Center

Please report to the “Preview Center” at least 1 hour before your presentation to confirm and review your presentation material.

Opening hours and locations are as follows:

Venue	May 1st(Wed)	June 1st(Thu)	June 2nd(Fri)	June 3rd(Sat)
Main Building B1F, Kobe Portopia Hotel (Bridal Salon)	-	8:00am～5:30pm	7:30am～5:00pm	7:30am～2:30pm
South Wing 1F, Kobe Portopia Hotel (Front of Owada)	1:00pm～6:00pm	8:00am～5:30pm	7:30am～5:00pm	7:30am～2:30pm
No.2 Building 1F Kobe International Exhibition Hall	-	8:00am～5:30pm	7:30am～5:00pm	-

Available audiovisual material for your presentation:

Single PowerPoint projection (PC compatible mandatory)

How to hand in your MS-PowerPoint presentation material

You can use the following storage media: USB memory units, CD-R.
Don’t record other files
Please check your data in advance
Please set the format to hybrid (ISO9660)
Please name your file “Lecture No.+ Your name” or “Lecture No.+ Your name.pptx”

Important Points

After the preview, presentation data will be delivered to each lecture room over the LAN.
All speakers are requested to present themselves at the Speaker’s Preview Center at least one hour before the session. (If your lecture is in early morning, please go 30min before)
The received PowerPoint presentation material will be checked by congress staff and prepared for the lecture.
It will be stored on the central congress server but after meeting, it is deleted. And we will get your approval if we stream the recorded video on our web site.

Computers will be equipped with the followings:

OS	Application
Windows10	PowerPoint 2016/2019

Keynote and Macintosh Mac OS X are not available.
(You can use own laptop. If you would, please refer＜Further details on the preparation of your MS-PowerPoint presentation＞)

The font you can use

Times New Roman / Arial / Arial Black / Arial Narrow / Century / Century Gothic / Courier / Courier New / Georgia
＊If you use different font, might be happen the troubles.

In the lecture room

Each lecture room will be equipped with a computer and an LCD projector for PowerPoint presentations.
Your PowerPoint presentation will be made available in your lecture room via a computer network.
There will be a room attendant to help you to operate the computer if necessary.
From the lectern you will be able to control for your PowerPoint presentation on your own.
In case you would like to connect your personal laptop in the lecture room, please make sure you have supply cable for your PC.
A pointer/laser-pointer will be available.
Neither overhead projector nor slide projector will be available in the lecture rooms; double projection will not be provided.
No changes in your presentation can be made in the lecture room. If you want to make any changes after you checked your data in at the Preview Center, please go back to the Preview Center for revisions.

Further details on the preparation of your MS-PowerPoint presentation

Store all your files in one folder. Please make sure that graphics, animations, video and your presentation are all in the same folder.
Avoid creating symbols as graphics or using special fonts that are external to your Microsoft PowerPoint or word processing program since these might be displayed incorrectly. Instead, always use the ‘Symbol’ function in the ‘Insert’ menu of your program to insert symbols.
Colors: Use light-colored fonts for texts on dark backgrounds or vice versa. A strong contrast is important for good legibility.
Legibility check: On presentation mode, your text should be large enough to be easily readable 5 feet (1.5 meters) away from your computer screen.
All versions after Microsoft PowerPoint 2016, Windows 10 can be used. Any versions older than Microsoft PowerPoint 2003 might not be displayed correctly.
In your presentation, leave appropriate time for discussion and questions from the participants